Job Postings

We are looking for energetic and personable individuals to join our natural foods cooperative to help provide our wholesome, quality products in an atmosphere of great service. GreenStar Co-op is committed to being an inclusive organization free from discrimination. We seek out and welcome people from diverse communities to participate in a community-owned cooperative business structure.

This Job Posting section provides information about positions that you can apply for at GreenStar. If there are no jobs listed here you can still submit an application to have on file. 

Catering & Events Coordinator

Employment - Job Postings

Wednesday, 01 July 2015 13:50

APPLY BY: July 10, 2015

CATERING AND EVENT COORDINATOR

Purpose: Manage administration and logistics of Space rentals and Events.

Commitment: "GreenStar Co-op is committed to being an inclusive organization free from discrimination. We seek out and welcome people from diverse communities to participate in a community-owned cooperative business structure"

Status: Level: Assistant , Competitive hourly wage, depending on experience, 40 hours/wk, Report to Operations Manager

Responsibilities:

I. EVENT PLANNING AND PRODUCTION

A. Negotiate Space contracts and book event space, arrange food and beverage, order supplies and arrange for audiovisual equipment, order event signs, and ensure appropriate décor (linens, table settings, color schemes, florals, etc.) to meet the quality expectations of the client.

B. Gather information on each project to achieve quality event productions and ensure that an appropriate profit margin is achieved.

C. Handle all event inquiries and ensure timely follow up on the same business day.

D. Work closely with the Catering Chef to develop menus.

E. Create and revise room layouts for each event.

F. Propose new ideas to improve the event planning and implementation process.

G. Serve as liaison with vendors on event-related matters.

H. Assist with managing on-site production and clean up for events as necessary.

I. Close out all events as required.

II. EVENT ADMINISTRATION

A. Coordinate appointments and visits to see our space, and scheduling of events on the calendar.

B. Prepare and modify event space contracts as requested.

C. Prepare and send out all correspondence concerning: Function Contracts and Terms & Conditions within 48 hours of confirmation.

D. Maintain an accurate filing system for the Central Kitchen/Catering Department.

E. Attend all Catering and sales promotions meetings as requested.

F. Ensure accurate and prompt payments are received from clients.

III. SUPERVISORY

A. Supervise Catering and Event Department staff.

B. Interview applicants for the Catering and Events Department.

C. Ensure on-the-job training and coaching to build an effective department.

D. Ensure timely performance evaluations.

E. Take disciplinary action as needed, following established policies.

F. Make adjustments to department schedule as needed.

IV. SAFETY RESPONSIBILITIES

A. Follow the GreenStar safety rules.

B. Assist other employees in safety needs.

C. Report unsafe equipment and conditions.

D. Participate in safety training programs.

E. Perform other tasks to ensure a safe and healthy work environment.

V. Qualifications

A. . Experience coordinating catering and special events

B. Excellent communication skills.

C. Ability to manage multiple projects and work assignments from a variety of staff.

D. Ability to accomplish projects with little supervision

E. Excellent interpersonal skills both in person and by phone, with high professionalism.

F. Fantastic customer service ethic and high expectations for quality.

G. Experience with administrative management – preferred.

H. Experience coordinating special events.

H. Proficient using the latest versions of Microsoft Work, Excel, email and web searches.

 

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