About Council 2018-04-04T11:13:10+00:00

Interested in Serving on
GreenStar’s Board of Directors?

Thank you for your interest in serving on GreenStar’s Council (Board of Directors). We’re always looking for skilled, caring people who will add their voice and ideas to the governance of the Co-op, and help represent our diverse Membership. Please read these materials, and, if you think you have the time, energy, inclination and passion to make GreenStar even better, please fill out an application!

Annual Elections and Appointments to Fill Vacancies Between Elections

In the annual Council election, conducted throughout the month of June, at least 5 of the seats on Council are filled (for 3-year terms). To be elected, a candidate must receive at least 50 valid votes, and at least 200 members must participate in voting. If vacancies have occurred since the previous election, those may be filled for the balance of those terms (e.g., for 1 or 2 years). Vacancies that occur during the year can be filled by Council appointment, until the next election. Council has decided, however, that it will not normally make appointments after December of any year, in order to avoid giving someone who has served so briefly the “advantage of incumbency” in the June election. To be a qualified candidate in the election, or for appointment, you must be a GreenStar member-owner in good standing (e.g., membership fees are paid up to date).

What Application Should You Fill Out?

  • Running for Council? If you are running in a Council Election (typically candidacy is declared in January or February) and would like to appear on the ballot, you must submit a Declaration of Candidacy form by May 1; you could still run as a write-in candidate if you submit the form by May 31.
  • Appointment to Fill a Vacant Seat? To be considered for appointment to a vacant seat, between elections, you need to submit an Application specifically for that, AND attend at least one Council meeting beforehand.Want a paper copy? Both applications are available at all store locations.

Should You Seek a Seat on Council? Some Considerations

Serving on the Council can be rewarding and fun (more on that shortly), but it‘s also a serious commitment. As a Council member, you’re required to abide by the legal, ethical, and practical responsibilities of being on a board of directors. This means you stay informed and make reasonable judgments based on this information; that you attend meetings regularly; that you are responsive to other member-owners who want to share opinions or ask questions; that you don’t use information obtained by being on the board to the detriment of the Co-op; that you disclose any actual or potential conflict of interest; and, in your capacity as a Council member, that you put the good of the Co-op first, and abide by the Code of Conduct for Council members (Policy C.5, in GreenStar’s Policy Book). State requirements imposed on board members of a business that seeks licenses (such as for selling alcohol) have complicated things, by imposing further qualifications, such as being at least 21 years old, a US citizen or permanent resident alien, and not having past felony convictions. There’s a fair amount of fine print, so, if you have questions, feel free to contact us at: governance@greenstar.coop.

Attend a Board of Directors Meeting
Before the election (or applying for appointment), we encourage you to attend at least one Council meeting and check us out. All Council meetings are open to all member-owners, except for certain executive session matters. Meetings are typically on the 2nd Tuesday of the month, from 6:30 to 9:30 pm, in The Classrooms @ GreenStar, across Buffalo Street from the West End store. Agendas are posted in both stores and the GreenStar website. If you become a candidate, also plan to attend two member functions in June where candidates will introduce themselves.

Read our list of Frequently Asked Questions about being on Council. 

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