GreenStar Co-op: Council’s Committees

Committees play a crucial role in providing research, preparation, and recommendations for proposals and issues to be voted on by Council. Committees have seats for Council members, staff, and other (“at-large”) GreenStar members.
Committee members earn an 8% discount on purchases for their work.

  • Brief Committee descriptions and responsibilities appear below.
  • Council makes at-large appointments annually, in July, for one-year terms. (There are no term limits.)
  • To join a committee you must attend an orientation. Sign up for one by clicking here.
  • Often there are vacant seats during the year that can also be filled by Council, if there are applicants.
  • Please complete the online application below, or complete and submit a paper application at any one of our three locations.
  • Please indicate your preferences for a committee, and provide a Statement of Interest indicating why you would like to serve and what experience or skills you would bring to the role.
  • If you have any questions about any of the committees, or about this application, please contact governance@greenstar.coop.

GreenStar Council’s Committees – Composition & Responsibilities

Standing Committees

For the most up-to-date information regarding Standing Committee
meeting times, please visit our calendar of events by clicking HERE.

BYLAWS AND POLICY REVIEW REVIEW

Help keep the Co-op’s bylaws and Council policies up to date, complete, and in the appropriate form.

Composition: at least 3 Council members, 2 staff members, 3 at-large members

Meeting Time: meets the third Thursday of each month at 5 pm*

Responsibilities:

  • make recommendations for proposed amendments to GreenStar’s bylaws, eliminate inconsistencies, address gaps, or replace outdated content
  • complete the conversion of policies into a Policy Governance style form and system, keep the system up to date and effective, by recommending changes as needed
  • attempt to ensure that member-initiated petitions and referenda follow appropriate forms and procedures

DIVERSITY and INCLUSION

Ensure that Council considers issues of diversity and inclusion in its activities and policies.

Composition:  at least 2 Council members, 2 staff members, up to 4 members-at-large.

Meeting Time: meets the first Thursday of each month at 12:30 pm*

Responsibilities:

  • Increase representation of underrepresented groups on Council and its Committees.
  • Strengthen working relationships among Council Members
  • Improve Council’s understanding of inequality and discrimination in order to inform policy.
  • Evaluate sections related to diversity and inclusion of the GM’s annual report on Policy B.6 & Ends Statements

FINANCE

Provides oversight to ensure the Cooperative’s financial health and asset protection.

Composition: at least 3 Council members (Treasurer is chair), 1 staff member, 3 at-large members (including at least 1 who is an accountant)

Meeting Time: meets the fourth Monday of each month at 5:30 pm*

Responsibilities:

  • Oversee the annual budgeting process: compile, draft & monitor the Council budget
  • Oversee the process of reviewing and acting on the GM’s proposed budget for the Cooperative
  • Assist Council with the process of monitoring all of the GM’s reports on finances and financially-related policies
  • Oversee regular financial audits of the Co-op,
  • Oversee annual review of Co-op’s insurance coverage and other asset protections,
  • Recommend annual financial objectives, and
  • Review and recommend changes to the Co-op’s financial policies.

GOVERNANCE

Ensures the functioning and efficacy of the Cooperative’s governing structure and policies.

Composition: at least 3 Council members; 1 staff member; 3 at-large members

Meeting Time: meets the third Wednesday of each month at 5:15 pm*

Responsibilities:

  • Recruit candidates for Council and committee positions, 
  • Organize, promote and supervise elections
  • Provide orientation and materials for new Council members
  • Identify possible training opportunities for Council members,
  • Ensure that Council monitors and reports on its own performance (at least annually)
  • Assist Council with the process of monitoring the GM’s policy interpretations and reports.
  • Oversee Council’s Policy Book
  • Develop proposed policies & procedures (when requested to do so by Council).

MEMBERSHIP

Acts as an advocate for member-owner participation in the Cooperative

Composition: at least 3 Council members; 2 staff members; 4 at-large members

Meeting Time: meets the first Tuesday of each month at 5 pm*

Responsibilities:

  • Promote member participation in the Cooperative’s governance process
  • Plan Membership meetings and mailings,
  • Plan and coordinate member-owner outreach activities
  • Overseeing regular member surveys, referenda, and inter-cooperative relations

PERSONNEL

Facilitates Council’s monitoring and evaluation of the GM’s performance and the GM’s annual report on staff treatment and compensation.

Composition: at least 2 Council members; 1 Staff Advisory Board member; 3 at-large members (Human Resources Manager is ex officio member)

Meeting Time: meets the second Wednesday of each month at 5:30 pm*

Responsibilities:

  • When needed, recruiting & screening candidates for General Manager
  • Developing and drafting the GM annual evaluation, including a summary and recommendation for Council 
  • Review the GM’s annual report on Policy B.6 and provide a recommendation to Council 
  • Develop necessary procedures for the completion of the GM annual evaluation


*Meeting times may change. For the most up-to-date information regarding committee meeting times, please visit our calendar of events by clicking HERE

Ad Hoc Committees

EXPANSION

Helps the GM and the Council to analyze, evaluate and act on expansion possibilities.

Composition: 2 Council members; 2 staff members; up to 3 at-large members with relevant skills and experience

Meeting Time: meets the first Tuesday of each month at 5 pm*

Responsibilities:

  • Receive reports from the GM (or the GM’s designee) on new expansion possibilities, as needed
  • Providing expansion-related feedback and support, including gathering information and performing analyses, upon request from the GM
  • Creating a timetable for timely decisions from Council or the Membership on any site or expansion possibilities, as required by policy or the bylaws, in consultation with the GM
  • Assisting Council in forming and articulating the vision and purpose for each expansion
  • Preparing Council to make well-informed, responsible, and timely decisions on expansion

Also…

GREENSTAR COMMUNITY PROJECTS, INC. [tax-exempt affiliate of GreenStar Co-op, with its own Board of Directors]

Purpose:

  • Network the communities of Tompkins County through coordinating conversations on critical food issues that lead to good outcomes for ourselves, our earth, and our communities.
  • Align leaders across sectors of our food system to end child hunger in Tompkins County.
  • Empower youth who have experienced hunger with skills to grow their own food and advocate for their nutritional needs through youth programming at GSCP’s wheelchair accessible Esty Street Garden.

There are open seats for 1, 2 or 3-year terms. GSCP Board members attend monthly Board meetings, serve on a committee or action group, and help support fundraising. In return, GSCP Board members receive SuperWorker credit (15.5% discount on purchases) at GreenStar! To learn more, contact Holly Payne at holly@greenstar.coop or 607-229-3540.

Apply Today

Council Committee Form

  • Contact Information

  • In the space above please briefly explain your interest in serving on a Council Committee, and describe the relevant qualifications, skills and/or experience you would bring to the position.
  • Please list relevant experience to the committees you are most interested in participating in.
  • Committee Preference

    Rank in order of preference (1-7), with #1 being most preferred.